Job Description

Assistant, Accounting

Full-Time ∙ Exempt-Salaried ∙ Hybrid (1-2 days in office)

Are you ready to transform your career into a powerful catalyst for change? For almost 30  years, ZERO Prostate Cancer (ZERO) has been at the forefront of the battle against prostate cancer, providing essential support to patients and families touched by this disease. ZERO is the nation’s leading prostate cancer organization and the number one provider of prostate cancer resources, programs, and services. We are on a mission to improve and save lives from prostate cancer through advocacy, awareness, education, and support. 

Consistently recognized as one of the Best Nonprofits to Work for by the Nonprofit Times, we take pride in our unwavering commitment to our team and community. Our culture is founded on the principles of growth, inclusivity, and camaraderie, which we uphold with passion and purpose. Our vision is a world where prostate cancer detection is early, support is unwavering, and care is accessible to all. When you join ZERO, you become part of an extraordinary community with strong core values, where each individual motivates and inspires one another, advancing your career while making a meaningful impact in the fight against prostate cancer. Seize this opportunity to be more than just an employee—become an essential part of a movement that truly matters!

Job Summary: 

The Assistant, Accounting will primarily assist with accounts payable and accounts receivable to ensure the accuracy and timeliness of transactions. The ideal candidate for this position is a self-starter and familiar with bookkeeping procedures and software such as Quickbooks. The Assistant, Accounting will process a variety of financial transactions and reports while paying close attention to detail. 

Key Duties & Responsibilities: 

• Lead accounts payable process by managing vendor records, receiving vendor invoices, obtaining appropriate approvals, entering invoices into accounts payable software, and coding expenses accurately. 
• Facilitate accounts receivable process, including recording payments in the accounting software, tracking received payments, running reports of outstanding balances, and reconciling the status of sponsorships with the Development Team.
• Locate payment disbursement reports for incoming gifts and determine coding for transactions.
• Process incoming checks, prepare deposit reports to be posted to the general ledger, and deposit checks to the bank.
• Coordinate gift processing efforts with the Development Team to ensure accounting records match the constituent database.
• Monitor multiple email inboxes to ensure timely correspondence and recording of financial transactions.
• Assist with preparing financial reports and annual 1099 reporting as needed. 
• Serve as local backup for in-office financial duties. 
• Provide phone coverage for ZERO main line.
• Other duties as assigned. 

Desired Knowledge/Skills/Abilities:  

• Basic knowledge of accounting or bookkeeping concepts. Experience or training in nonprofit accounting is a strong plus.
• Excellent organizational skills and attention to detail.
• Strong analytical skills.
• Intuitive mindset to streamline processes and improve efficiencies.
• Time management skills to adhere to deadlines and maintain consistent schedules.
• Ability to adapt to changing situations.
• Excellent communication skills and ability to work across teams/departments.
• Familiarity with accounting softwares (Quickbooks and BILL knowledge is a plus).
• Proficient in Microsoft Excel or similar spreadsheet software.
• Ability to use multiple cloud-based systems (Google Workspace, Raiser’s Edge, Luminate Online, Slack, etc.).

Qualifications:

• 1-2 years of accounting or bookkeeping experience.
• Associate’s degree or equivalent combination of education and work experience.

Preferred Qualifications:

• Associate’s degree in accounting or relevant field preferred, or equivalent combination of education and work experience.

Physical Requirements:

 

• Constant use of a computer and other office productivity equipment, such as computer printer, calculator, and copier. 
• Prolonged periods of a stationary position at least 50% of the time.
• The ability to recognize details at close range for extended periods of time.
• The ability to communicate information and ideas so others will understand. Must be able to exchange accurate information in these situations.

One of many reasons to join the ZERO team is because we offer great benefits!

• Unlimited PTO
• 403(b) retirement plan matching
• Employer paid benefits include: Medical, Dental, Short-Term Disability, & Long-Term Disability insurance
• Vision insurance
• FSA/HSA 

This role will report directly to the Director, Finance and will be a part of the Operations Team to support ZERO’s mission to improve and save lives from prostate cancer through advocacy, education, awareness, and support.

This hybrid position combines remote and in-office work, requiring 1-2 days per week at our Alexandria, VA office. Candidates must reside within commuting distance of our office location (515 King St., Suite 310. Alexandria, VA 22314). The remaining workweek may be conducted remotely.

ZERO Prostate Cancer is an equal opportunity employer and is committed to creating an inclusive work environment for all employees. We encourage BIPOC, Veterans, individuals with Disabilities, and those affected by prostate cancer to apply. Applicants must be authorized to work in the United States. 

If you require a reasonable accommodation in completing the application, interviewing, completing any pre-employment testing, or otherwise participating in the employee selection process, please direct your inquiries to Human Resources at hr@zerocancer.org.

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